William Peace University

William Peace University, a vibrant and diverse independent institution in Raleigh, NC, seeks applicants for a full-time Human Resources Assistant, reporting to the Senior Human Resources Manager, who is eager to obtain experience and growth and committed to the practice of Human Resources Management.  We anticipate a start date of early May 2017. The ideal candidate will hold a bachelor’s degree in Human Resources Management, Industrial Relations, Business, or Sociology, and desires to work in an environment that provides boundless opportunities to gain hands-on experience in all areas of HR, as we aim to promote and encourage career growth within the practice of Human Resources Management.  An incumbent, who possesses integrity and creativity, is resourceful and takes initiative, utilizes respectful and open communication, and displays an enthusiastic approach to having fun while working hard, will be successful on the HR team. The HRA is seen as an equal partner in the Office of Human Resources and will have the ability to share creative and fresh ideas for employee engagement and new employee onboarding that will continue to support a work environment that recognizes employees are one of our most valued assets.  Experience with or knowledge of Google Forms, Doodle, Wufoo, Signup Genius, Adobe Lifecycle Designer, LinkedIn, and social media, as it relates to employment, are ideal to help bring a higher level of technology to the function of HR.  The HRA is a critically important role, enabling the Associate Vice President of Human Resources to work most effectively to increase employee engagement programs, to focus on employee communications and analysis of climate surveys and research, to create programming that strengthens our diversity and inclusion initiatives, to build on employee training and development in an impactful way, to strengthen employee and management relationships, to build external awareness that WPU is one of the best higher education employers, and to continue to research and implement best practices and generational use of technology that continue to elevate the practice of Human Resources.   Some responsibilities of this position include coordination of recruitment and selection processes for both faculty and staff positions, staffing of temporary positions to include providing offers of employment, new employee orientation, onboarding of new employees, employee data and file maintenance, benefit administration, maintaining compliance for items such as I-9 forms, COBRA, employee notices (Medicare Part D, retirement fee disclosures, fund change disclosure, summary annual reports, SBCs, Notice of Exchange), background check processing and management, monthly benefit reconciliations, processing of department check requests, assisting with HR-sponsored event planning, responding to requests for employment verifications, processing claims for unemployment with the expectation to forward any claims with a discrepancy to the Senior HR Manager, processing mail items, answering and responding to phone calls, assisting with correspondence, assisting CHRO with employee appreciation initiatives, etc.  The HRA manages HRIS information and data entry for all new hires, end of employment items, status changes, and file maintenance for active and inactive personnel files and recruitment files. The Human Resources Assistant is responsible for all aspects of benefits administration, including benefit/vendor events planning, life status change employee correspondence and processes, onboarding and off-boarding of benefits, monitoring the WPU flexible spending account, etc.  The HRA will assist the Senior Human Resources Manager in the implementation and administration of the WPU benefit program, as it relates to annual open enrollment and the WPU Work Life Balance Wellness Program, but will manage all other benefit administration items and make recommendations, if necessary, for new or revitalized employee benefit programs.  Currently, WPU’s benefits include health, dental, telemedicine, vision, medical and dependent care FSA, short and long term disability, life and AD&D, voluntary benefits, retirement, etc.  The Human Resources Assistant will also assist the Senior Human Resources Manager with hours tracking for ACA annual reporting requirements.  Maintaining confidential staff and faculty files and a high level of integrity within the Office of Human Resources is paramount to being successful in this role.  The ideal candidate will be eager to and will have the ability to communicate well with a diverse work force and student body, to focus and pay attention to detail, to research and locate answers, and to multi-task and prioritize in a very busy and fast paced office. Superb organizational skills and respectful communication are necessary to achieve success, as the HRA will often be the first line of communication.  Areas for personal growth and development are readily available with successful performance, such as opportunities to develop and facilitate appropriate employee trainings.  This position provides a great opportunity to learn from and to be a part of the WPU Office of HR, a small, agile, and adaptive unit that has the ability, with the incumbent’s successful performance, to provide exposure to multiple functions within the HR field as well as a ladder for career growth and opportunity.  The Office of Human Resources consists of four positions to include the Associate Vice President for Human Resources/Chief Human Resources Officer, the Payroll Administrator and Employee Development Specialist, the Senior Human Resources Manager, and the new Human Resources Assistant position.  Our office manages workforce planning, equity, and engagement initiatives, policies, and procedures; the campus human capital and HR operating budget; all HR internal and external communication; HR information system management and reporting; benefits and work life wellness programs; workplace safety and risk management; employee and management relations; classification and compensation, organizational and professional development, payroll and leave administration, HR records management and digital imaging, HR programing and events, recruitment and staffing, federal and state compliance, and Title IX.  WPU is under the leadership of Dr. Brian C. Ralph, who assumed office in August, 2015.  The institution is in a season of exciting change and is undertaking a comprehensive strategic planning process in 2016-2017.  The selected candidate ideally will have the ability to embrace the six core values of William Peace University:

• Focus on Students
• Excellence with Integrity
• Diversity, Inclusion and Respect
• Creativity & Innovation
• Courage
• Commitment to Community

The minimum qualifications for this position are:

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field
• Demonstrated knowledge of and eagerness to gain a deep understanding of Federal and State employment guidelines, policies, laws and regulations, including FMLA, FLSA, mandated notices for employees, COBRA, Federal I-9, etc.
• High level of proficiency with Microsoft Office Suite, in particular Excel, Publisher, and PowerPoint and high level of savviness with computers, various software, and technology, ideally including Google Forms, Doodle, Wufoo, Signup Genius, Adobe Lifecycle Designer, LinkedIn, social media, as it relates to employment, and other relevant cloud based programs
• Ability to adapt to an ever-changing world of technology, to be agile, and to be precise are key for success
• Incumbent must be resourceful, creative, and innovative
• Excellent organizational skills analytical skills, and verbal and written communication skills are paramount
• Demonstrated ability to work collaboratively and effectively in a diverse environment fostering a respectful and inclusive work environment and campus
• Ability to maintain consistent attention to detail
• Demonstrated interest in Human Resources and desire to increase knowledge

The preferred but not required qualifications for this position are: 

• Work experience while in college
• Desire to earn HRCI Certification